RecordsKeeper.AI अभिलेख
Sovereign AI-First Records & Data Management with Intelligence Platform
“Automate records with AI and blockchain to amplify intelligence.”
THE PROBLEM
Defence, government and regulated organisations manage large volumes of sensitive and operational records scattered across disconnected systems - paper archives, local hard drives, email attachments, legacy databases, and shared folders. Finding a specific document requires knowing exactly where it was filed, by whom, and when. When personnel are transferred, institutional knowledge walks out the door. Patterns hidden across thousands of documents go undiscovered because no one can search the full corpus. Sensitive documents are shared via email, USB drives, or unsecured shared folders with no tracking, and audit trails are manual, incomplete, and open to tampering. RecordsKeeper.AI turns this into a searchable, governed and auditable knowledge system.
THE SOLUTION
What RecordsKeeper.AI Does
RecordsKeeper.AI is an AI-first records, knowledge and compliance intelligence platform, commercially operating today. It turns organisational records into a searchable, governed and auditable knowledge system, deployed inside the customer's own boundary. Documents are ingested, classified, tagged, linked and made searchable through natural language, with entity extraction, secure data rooms, chain of custody, audit trails and compliance workflows.
The platform combines three pillars: AI (automated classification, natural-language retrieval, entity extraction and analytics), Blockchain (a tamper-evident audit trail with cryptographic chain-of-custody verification), and encryption designed so that system administrators cannot read document content (AES-256-GCM at rest, TLS 1.3 in transit). AI models run inside your boundary, with no mandatory external API, CDN or analytics dependence, and the platform is designed to operate fully in air-gapped environments.
Within the Tosh Defence operating layer, RecordsKeeper.AI is the data-lineage, knowledge and compliance foundation. Its expansion direction is continuous compliance operations: mapping obligations to controls, collecting evidence, detecting gaps, assigning remediation, maintaining provenance and producing audit-ready evidence inside the customer's boundary.
अभिलेख (Abhilekh) - Records. Documents. The permanent written record. In India's governance tradition, Abhilekh are not mere files - they are institutional memory. RecordsKeeper.AI turns scattered records from dead archives into governed, searchable knowledge.
CAPABILITIES
Key Features
AI-Powered Classification
Automatic document classification by type, department, topic, and sensitivity level using transformer models adapted to your domain. Handles common office, image, spreadsheet and legacy formats, with an OCR pipeline for scanned documents. Accuracy is evaluated on your own corpus during deployment.
Natural Language Search
Conversational search in plain language - 'Find all procurement orders above a set value from Q3 2024' or 'Show me the latest correspondence with the naval dockyard.' Context-aware results with follow-up queries and saved searches.
Secure Data Rooms
Encrypted environments for sharing sensitive documents with granular per-document, per-user permissions. OTP verification at every access. Time-limited auto-expiry. Invisible watermarking on downloads with recipient identity and timestamp. Access revocation and activity monitoring.
Blockchain Audit Trail
A private blockchain records every document event - ingestion, view, download, modification, share, revocation. The cryptographically linked chain makes tampering detectable and supports independent verification, producing chain-of-custody evidence for audit and legal review.
Compliance & Policy Engine
Compliance monitoring against configured policies. Data retention enforcement, configurable regulatory and defence policy templates, a compliance dashboard, and audit report generation with blockchain-verified chain of custody. Continuous compliance operations are the expansion direction.
Intelligence & Analytics
Analytics across the record corpus - trend analysis, anomaly detection and entity relationship mapping. Automated reports for commanders and compliance officers, with custom dashboards for specific needs.
Encryption Designed Against Insider Access
AES-256-GCM document encryption with per-document keys, designed so platform servers do not hold content decryption keys. Column-level database encryption and encrypted search indices.
Air-Gap Deployment
Designed for full functionality in air-gapped environments. AI models run locally inside your boundary, with no mandatory external API, CDN or analytics dependence. Deployable on Kubernetes, bare metal, or VMware within your organisation's own infrastructure.
DEPLOYMENT OPTIONS
Product Tiers
RecordsKeeper.AI Cloud
Hosted on an approved government or sovereign cloud in the customer's jurisdiction (in India, for example, NIC Cloud / MeghRaj). For departments that need fast deployment without infrastructure overhead. Service levels are agreed per contract.
RecordsKeeper.AI OnPrem
Self-hosted on the organisation's own server infrastructure. Operates on a closed internal network with no internet connection required, in full air-gap mode with all AI models running locally. Data stays on the premises. The primary deployment model for classified environments.
RecordsKeeper.AI Hybrid
Core processing on-premises for classified records. Select non-sensitive analytics on approved cloud infrastructure. Encrypted synchronisation between environments. Suitable for organisations with phased migration needs.
CUSTOMER CONTROL COMPARED
Why RecordsKeeper.AI?
“Every document ingested is classified, tagged, linked, and made searchable through natural language. The AI does not just store records - it extracts entities, surfaces patterns and keeps an auditable chain of custody. This is not a file server. It is the governed knowledge and evidence layer of your organisation.”
INTEGRATION
Works With
DESIGNED FOR
Who It Serves
Built in India. Designed for Sovereign Nations.
Engineered in India for lawful deployment by sovereign nations and approved organisations. Customer-controlled infrastructure, documented interfaces and export paths, and no mandatory runtime dependence on infrastructure outside your boundary.
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Learn MoreReady to See RecordsKeeper.AI in Action?
Start with a controlled demonstration scoped to your operational problem, security boundary and existing systems. Available to sovereign and approved organisations, subject to applicable export law.